Freelancers in the UK often juggle multiple projects, clients, and deadlines simultaneously. Without the right project management tools, it’s easy to miss deadlines or lose track of client communications.
In 2025, having the right project management software can dramatically boost your productivity, client satisfaction, and income.

In this guide, we’ll explore the best project management tools specially suited for UK freelancers.

Why Freelancers Need Project Management Tools

As a freelancer, you wear many hats: marketer, accountant, project manager, and service provider. A good project management tool helps you:

• Track tasks and deadlines

• Manage client communications

• Organize project files and revisions

• Invoice and track payments

• Collaborate when needed

Best Project Management Tools for UK Freelancers

1. Trello

Trello is a favourite among freelancers due to its simplicity and visual interface.

Key Features:

• Kanban board system

• Drag-and-drop tasks

• Due date reminders

• Power-ups (integrations) with tools like Slack, Dropbox, and Google Drive

Pricing:
Free basic version; Paid plans start at £4.50/user/month.

Pros:
✅ Highly intuitive
✅ Mobile-friendly
✅ Easy to set up and use

Cons:
❌ Limited reporting features in the free version

2. ClickUp

ClickUp offers a full suite of features for freelancers who need a more customizable workspace.

Key Features:

• Task lists, timelines, Gantt charts

• Goal tracking

• Time tracking

• CRM and document management built-in

Pricing:
Free basic version; Paid plans start at £5/user/month.

Pros:
✅ All-in-one platform
✅ Highly customizable views
✅ Great for managing complex projects

Cons:
❌ Can feel overwhelming at first

3. Asana

Asana is excellent for freelancers managing multiple clients or agencies at once.

Key Features:

• Project templates for faster setup

• Deadline and dependency management

• Email integration

• Customizable dashboards

Pricing:
Free for individuals and small teams; Premium starts at £9.49/user/month.

Pros:
✅ Very user-friendly
✅ Great for growing freelance businesses
✅ Strong task automation

Cons:
❌ Limited features in the free version compared to ClickUp

4. Notion

Notion combines note-taking, project management, and databases in one sleek package.

Key Features:

• Flexible workspace for tasks, notes, and calendars

• Templates for project management

• Embeds, databases, and wikis

• Offline access

Pricing:
Free personal plan; Paid plans start at £6/user/month.

Pros:
✅ Highly flexible
✅ Minimalistic and clean design
✅ Great for solo freelancers

Cons:
❌ Steeper learning curve for beginners

5. Monday.com

Monday.com is powerful for freelancers handling bigger teams or outsourcing parts of their work.

Key Features:

• Customizable workflows

• Advanced automation and integration

• File sharing and collaboration

• Time tracking and invoicing

Pricing:
Basic plans start at £7/user/month (billed annually).

Pros:
✅ Extremely customizable
✅ Excellent client communication features
✅ Scales well as your freelance business grows

Cons:
❌ Higher cost compared to simpler tools

How to Choose the Best Tool for Your Freelance Business

When picking your project management tool, consider:

• Complexity of your projects

• Number of clients or projects handled at once

• Preferred working style (visual boards vs. lists)

• Integration needs (accounting, CRM, file storage)

• Budget

For simple task tracking, Trello might be enough.
For bigger freelance operations or agencies, ClickUp or Monday.com offer more control.

Final Thoughts

In 2025, freelancers who manage their projects well will have a huge advantage in the competitive UK market.
Whether you prefer the simplicity of Trello, the all-in-one power of ClickUp, or the flexibility of Notion, there’s a tool that fits your work style and business size.

Investing in a good project management tool now can help you save hours every week — giving you more time to grow your freelance career.